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Ⅴ Letter Writing Etiquette（第2页）

&styleistowritelettersiionalamanneraspossible。Lohedayswhereletterswerewrittentosoundmoreformalioelevateyourlevelofedudprofessionalism。Avoidphrasessuchas“Pursuantto”or“Pleasefiickwiththesamephrasesyouuseinbusiion。Somanypeoplearenowusingasandraletter:beginandendalldehpositiveandcordialses;sahemiddle，writetheatioovey。Separateeachparagraphofthebodytextwithtwolinespaces。

■g

Youdtheletterwithacordialphraseyouarefortableusing—Love，Siruly，Yards—followedbyaa。Dependingohebottomofthesheet，allowfourtofivelinesspacesfnature。

■SignatureLines

&hefullhepersonwhowroteater。ishestobeaddressedinaspecificway，sheshouldaddMrs。，Ms。，orMissihesisbeforeherheletterwaswrittehanonepersooiurelineforeach。Aseatureliolisttheperson’spositionortitle，asapplicable。

■Notations

Atthebottomoftheletter，typicallytwoliheseatureliationsforesdcourtesycopies。Youlistcourtesycopiesas“cc”withthenamesofallindividualswhacopyoftheletter。It’sbettertohighlighteach“ewheheircopy。

&ifyingInitials

Iftheletterisnottypedandfiheauthorhimselfherself，itisarytoincludealiihiswork。Showtheinitialsoftheauthoroftheletterincapitalletters，followedbyeitheraorforward-slashaant’sinitialsinlowercaseletters。Forinstance，“RFH:sjs”or“RFHsjs”。

■ProofRead

&toprintoutacopyofyourletterabefandmailiheletterf，grammar，aact。Makesurethattheformatandmargiotheeye。

■Folding

Anotherproblemyoushouldtakeheletterisfolded，siimesasloppyalyfoldedlettermakesthereaderfrustratedanddisappointed。Acrookedlyfoldedletterveysalaterest，dprofessioypedonstandard8。5×11paper，mailedinastandard#10businesssizedenvelopeshouldbefoldedinthirds，leaviopflapjustslightlyshortofmeetihirdfold，leavingalittleflapallowsthereceivertoopeermoreeasily。Iftheletterismailedasmallerehepaperfirstihwise，theninthirdshorizontally。

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&hefoldedletterintotheehetopflapinfrontanduprightintheethereeasilypulltheletterout，openit，a。Ianyotherwaymakesitmoredifficulttoopenandread。

■AddressingtheEnvelope

It’sbesttouseaprimatchesyourletterfagoodfirstimpression。Makesureyourreturnaddressiseasytofindandread，aalServiceguidelihefastestdeliveryservice:useallcapitalletters;typealladdresses;eliminateallpun;ioweeyawospacesbetweeeandzipcode;agaiabetweeyandstate;useoerstatecode。

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1。Ifyoudon’tknowthehepersto，begihDearSirMadam。

2。YoudtheletterbysigningoffwithSincerelyyoursorYourstruly。

3。Youshouldforms，suchasI’mordon’t，orintormalphrasesintormalletters。

&erFolding

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