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Ⅴ Letter Writing Etiquette（第1页）

Ⅴ。LetterWritie

Itisbeingharderaealetterwell。Slang，uionalgrammarandail-lingoshavemovedinandbeeseatureinourway。Butwhenwritier，weshouldkeepinmiakebackthewrittenwordsohasbee’sonforustsimpetuouslyaionallyaingis。So，wealetterdownandwaitbefit，justlikeonemaywalkawayfrumenttoorthinkthingsoverbef。Speoreadoverwhathasbeeheletterbeforeactuallyputtingitintothemail。

&ieisanimportantandvaluablelessononeshouldlearninhisherlife。Somepeoplemaymisuasjustabunchorwordsoactuallymeansmuchmorethanthat。Itmightbetheohereadergetofyouwheerarrivesatitsdestination，andthereadermaygetagoodpictureofwhhy。That’swhyletterwritieisreallyaoolforeveryooknow。

&ieappliestoinallkier，isapersonaloneorabusia，givethoughtt，gcarefullyhowyouwaotheretofyourletter。Makesuretouseprtoexpressysandthoughts。Maerbebroughtbackatalaterdateasproofofyourcharaightactuallybearesultoarealrefleofwhoyoutrulyare。So，jotdowhoughtsbef，ahemiendparagraphs。Onceyouhavefier，putitasideaagainafewhoursordayslaterbeforeyouactuallysenditout。

&iesuggestswritiaithereadereasilyuahebeginningofyourstoryorproblemandgoforwardfromthere。Don’tjumparoundfromthepresenttopastandba。Thiswillfuseyourreadersandthrowthemoffofwhatytotellthem。So，youshouldexpressyourideasdcisely，stayingwithshortsentendusiivewordstoeaning。Followiiewillkeepyoufromsoundingdullandlong-winded，ahereaderiedandreadingquicklythroughthepapertofindtheending。

Aofletteretiquettethatyoueglectisgrammar。Youwilldistractthereadersifyourletterisfullofgrammaticalerrors。Wheheyreadethingthatisgrammatig，theirbrainwillstopandfothethingthatjustl。Mentallytheywillbetratedonthiserrorahemawayfromwhatytoexpressier。Andevenworse，youmightruntheriskoflosingyourreaderpletelyifyourletterisfullofgrammaticalerrors。Theymaypossiblygiveupreadiheyevergettotheendwhereyoumighthavesomeimportantentforthem。

Everyoneshouldmaketimetolearie。Seersisaensionofshowingwhomyouare，andbadwritingandgrammarwillshowthereadersthatyouareodoesakenseriously。What’sworse，alettersentinangerorfullofinsultsaswillooshowyouiivelightthatbeusedagainstyouataaketimetetiquettewhieinhandymanytimesinyourlife。

&heredwheterthatisen，properlyformatted，aed?Weallknowthatgoodfirstimpressioniscrucialtosudwealsokanceofgoodhaogivingagoodfirstimpressioingsomeoneinperson。Equallyimportantaspartofyourtotalappearanceismakingagoodfirstimpressionwithyourdence。

&erhead

Formallettersaregenerallywrittenon8。5×11sheetsofqualityplainpaperorpre-priionery。Yournameoryoureshouldbeclearlyidentifiable，whileyouraddressainformationshouldalsobeeasytofindandread。

■FtheLetter

&ypesizeatershouldbet，andthismaymakeiteasytoreadandhelpdefineyouroverallage。Themostonlayoutstyleforbusinessdeojustifytheleftmarginaralioindieh。Itdoesheryouili。Ouroionisnht-justifyaletterbecauseitactuallymakesthelettermoredifficulttoread。Takelayingoutyourlettertohavebalansallaround。

■Heading

Startaformalletterwiththefollowinginformation，inthisorder:

◆Date

&hedatethattheletterisbei，spelliiredateiheAmeristyle（May1，2012）orEuropeanstyle（1May2012）。Neveruseanyformofabbreviation。Typiorethantwotothreelinespacesfollowthisline。

◆AddresseeandInsideAddress

&emsbelowshouldbewritteelines:

It’sbesttoaddressthepersonproperlyasMiss，Ms。，Mrs。orMr。（asapplicable）followedbytheirfirstandlastoshowyourrespectifitisthefirst-timelettertohimher。Iftheaddresseehasadesignation，suchasM。D。orPh。D。，useoatime。Fori“Ali，M。D。”，nreen，M。D。”。

&eringtheate，typetheentirename，suchas“ia”，alcode“CA”whichjustappearsohereusuallyaretwo-linesspacesfollowingthisblock。

&ingandSalutation

&iatesalllettersbeginwith“Dear”followedbytheaddressee’shonorifidlasthenfollowedbyaa（inUSA），suchas“DearDr。Green;”reen，”（inUSA）。Again，“DearMs。Greeforfirst-timeletters。Asyoubeebetteratedwiththeperson，youuseapstylewhichistotypeinhisherproperhebypenandhandwritioshowlessformality。Followthisinformationwithtwolinespaces。

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